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Creative Operations Manager (m/f/d)
The AVANTGARDE Group, with its portfolio of specialized agencies, is a major player in the experience economy. AVANTGARDE is a globally operating corporate group with more than 650 employees at 13 locations worldwide. In addition to AVANTGARDE Germany, the agency division includes other agency brands such as Trendbüro and Slash.Digital, offering a wide range of solutions and services. AVANTGARDE covers all physical and digital touchpoints along the customer journey.
Our Mission: „Crafting Stories. Shaping Spaces. Creating Fans."
You act as the interface between Account and Creative teams, bringing structure, clarity, and momentum to day-to-day operations. You help teams stay aligned, projects on track, and resources well managed.
This is a hands-on coordination role with real ownership in delivery — while working closely with the Executive Creative Director, who defines priorities and creative direction.
Project Coordination & Delivery
Resource & Capacity Management
Planning & Estimation
Workflow & Process
Stakeholder Coordination
Tools & Systems
Reporting & Operations
Operational Support
Process Improvement
You’ll gain deep exposure to how creative, account, and production teams collaborate — and play a key role in making that collaboration work.
Skills
Mindset
Our Mission: „Crafting Stories. Shaping Spaces. Creating Fans."
Your Tasks
As a Creative Operations Manager, you ensure that ideas move efficiently from brief to execution.You act as the interface between Account and Creative teams, bringing structure, clarity, and momentum to day-to-day operations. You help teams stay aligned, projects on track, and resources well managed.
This is a hands-on coordination role with real ownership in delivery — while working closely with the Executive Creative Director, who defines priorities and creative direction.
Project Coordination & Delivery
- Coordinate projects from briefing through to final delivery
- Track timelines, milestones, and deliverables across multiple workstreams
- Ensure alignment between Account, Creative, and Production
- Identify risks early and escalate when needed
Resource & Capacity Management
- Support allocation of creative resources across projects
- Maintain visibility on team capacity and utilization
- Coordinate freelance support during peak phases
Planning & Estimation
- Support project scoping, timelines, and effort estimation
- Translate briefs into clear, structured delivery plans
- Help balance creative ambition with realistic execution
Workflow & Process
- Ensure consistent use of workflows, tools, and processes
- Support briefing, feedback, and approval cycles
- Help streamline collaboration across teams
Stakeholder Coordination
- Act as a central interface between Account and Creative teams
- Ensure clarity on priorities, timelines, and next steps
- Support alignment across multiple stakeholders
Tools & Systems
- Set up and maintain projects in tools such as Monday.com
- Ensure transparency and consistency in project tracking
- Improve how teams use tools to collaborate effectively
Reporting & Operations
- Track project progress, timelines, and resource usage
- Support reporting on utilization and delivery performance
- Help identify bottlenecks and inefficiencies
Operational Support
- Oversee time tracking, job numbers, and vacation planning
- Ensure operational processes are consistently followed
Process Improvement
- Support implementation of automation and AI-driven workflows
- Identify opportunities to improve efficiency and reduce manual work
Your Mission
This role is central to how we deliver our work. You enable creative teams to focus on ideas, while ensuring that projects run smoothly behind the scenes.You’ll gain deep exposure to how creative, account, and production teams collaborate — and play a key role in making that collaboration work.
Your Profile
Experience- 3–6 years in project management, production, or operations
- Ideally within an agency, creative, or marketing environment
Skills
- Strong organizational and coordination skills
- Ability to manage multiple projects simultaneously
- Structured thinking with attention to detail
- Clear communicator across disciplines
- Experience with tools like Monday.com, Asana, or similar
Mindset
- Proactive and solution-oriented
- Comfortable in fast-paced, collaborative environments
- Interested in how creative work gets made and delivered
- Able to bring structure without slowing teams down
Benefits
- Bye-bye boredom – we offer flexible models such as home office options, individual hourly arrangements, and job rotation.
- Wanderlust? With us, you have the opportunity to work remotely worldwide for up to three weeks per year.
- Cycle in the countryside, work out at the gym, or go on an extensive shopping spree – a company bike, discounted Body & Soul membership, and numerous discount promotions make it possible.
- Be part of our legendary team and company events. These are all about gathering inspiration, exchanging ideas, and networking.
- And don't forget: with us, you'll spend your coffee and lunch breaks on Munich's most beautiful rooftop terrace with its own barista and real sheep.
