Interested in becoming an Avantgardian? Join our Dresden team as

Project Manager Event and Participant Management (m/f/x)

With its portfolio of specialized agencies, AVANTGARDE Group is a pioneer within the global Experience Economy. Founded in 1985 as an event agency, AVANTGARDE has developed into a globally active group of companies with more than 850 employees in 12 locations worldwide.
In addition to the brand experience agency AVANTGARDE, other specialized agency brands such as Slash.Digital, Trendbüro and Green Game are part of the group with a broad spectrum of solutions and services.
AVANTGARDE works on all physical and digital touchpoints along the customer journey. In line with the mission "Creating Fans", customer loyalty is at the center of the measures.


As Project Manager Event and Attendee Management (m/f/x) you are responsible for the planning and implementation of analog, virtual and hybrid events with a focus on attendee management. You are in direct contact with customers and are responsible for their proactive and competent support. You plan events and set up event-specific participant management systems, calculate costs and monitor budgets. The maintenance and validation of data is easy for you. In the end, you accompany events on-site and, together with your project team and the trades under your control, ensure that everything runs smoothly. Do you want to be a part of bringing unique experiences to life for our end customers? Then switch to the fast lane now and take on the following responsibilities with us:

- You'll be responsible for planning, executing, and following up on analog, virtual, and hybrid events
- You advise customers and end customers and support them in maintaining existing customers
- You communicate the individual project requirements, milestones and goals to the stakeholders and keep track of all timings at all times
- You calculate project-related budgets and ensure that they are adhered to 
- You are responsible for commissioning, managing and negotiating with service providers 
- You manage and implement participant support at the event, thus contributing to a successful experience for the participants
- You create presentations, offers and cost calculations and support pitches 


  • You have completed an apprenticeship or a degree (preferably in the field of event management, marketing, tourism, business administration or similar)
  • You can look back on 3 years of professional experience at an agency and/or company in a comparable field (event, guest and/or project management)
  • You have good knowledge in the field of participant management and experience in using guest management tools 
  • You have a structured, solution-oriented way of working, even under time pressure, as well as a high degree of initiative, personal responsibility and the ability to work as part of a team
  • You are characterized by a convincing appearance and a high willingness to travel
  • You are eloquent, enthusiastic, have a hands-on mentality, enjoy customer contact and communicate with all stakeholders at eye level
  • You have a strong service orientation and a very good command of written and spoken English
  • You have a sound knowledge of MS Office products and are generally IT-savvy


  • Plenty of room for own ideas and personal development opportunities with the Avantgarde Academy 
  • A committed, experienced and appreciative team with family-like structures
  • Flat hierarchies, high fun factor at work, a lot of freedom and a large area of responsibility
  • Comprehensive onboarding program with a personal buddy 
  • Well-known client network with global top brands
  • An agency-wide network with all BTL Marketing competencies 
  • Flexible working hours and opportunities for mobile working 
  • Discounts and rebates on changing brands and sports offers as well as the possibility of a company bike 


Then apply stating with you CV! Nina Lütte is looking forward to your application.  

Sales & Marketing Support GmbH

Ostra-Allee 11
01067 Dresden

+49 (0) 89 88399 140
[email protected]